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Six Best Practices for Data Security - Intelion Systems

Six Best Practices for Data Security

It is known for a fact that restricting data security’s best practices from organizations has never benefited them in any way. What happens here is it paves a path for cybercriminals to gain profits. In most cases, the consumers also face losses from the data confinement imposed by hackers.

For this reason, you should be aware of everything that happens within the company, from server protection to client information. Plan and safeguard all the loopholes that you can protect. You might ask why we should go through all that trouble? The answer is simple because the risk is high, and it’s perpetual.

Today several hackers even can automate cyber-attacks. Also referred to as bot attacks, these attacks can be initiated consistently without the hackers even having to lift a finger on their computers. These attacks are especially quite effective in diverting the attention of the security team of a company, enabling the hackers to break into the system with ease. This is why data security solutions matter,

We already know that hackers/cyber criminals typically target large corporations, but there are times when they lean towards smaller businesses to land an attack. This type of victimization is possible in small companies where their database could be quickly and effortlessly hacked. Moreover, if there is a data breach at a company, much more than their money shall be at stake. Clients, investors, and other stakeholders are likely to lose their trust in a company that has a security breach. It is important to note that the business reputation that takes years to gain and can be destroyed in a few seconds if people neglect the importance of data security.

Today, we will be learning about the six best practices a company must follow to secure data. Here are the six rules for data security.


1. Locate and analyze sensitive data

First, you will have to be aware of what data you want to safeguard and protect. Then, let the security team analyze the data and formulate a report based on their findings. For good readability, you can arrange the data in sections depending on what value they have for the company.

The analyzed data is then amended, processed, or broadcasted as per the company requirements. And also, try to build a few policies to prevent users from misusing the analyzed information. You can also input high clearance levels with special privileges to downgrade or upgrade the classified data.


2. Form a data control policy

It is not enough to have that you have just analyzed and classified data. You must have a policy with all forms of access, special privileges for data classification categories, for instance, who gets to access what data and how. Confine user passage to sensitive data, and for those who have unique accesses, a redirection option must be available for them after completing the job. And follow strict rules for users who break the code or violate the policy.


3. Track access to restricted data

You should give the correct access usage to users who require it. Limiting the access privileges for low-level users is a must. And if these users require such accesses, they need special permissions from the administrator. This data control will give the users the right data they require. Here are some of the permissions you can confine.

• Full control – Users will be able to view and edit data without any restrictions.
• Modified control – Here, the user can only access, change and delete data.
• Accessed control – The user cannot change or delete; he/she can only view it.


4. Protect the data

Physical security is often neglected in topics that discuss data security’s best practices. For this type of protection, begin with shutting down your workstations when not used. This action can prevent hardware loss from unnecessary malware. It also makes the data to be protected from theft and malpractices if you do so.

The old-fashioned way of doing it is to create a BIOS password for your workstations. This protective password can protect data from theft and cybercriminals.


5. Install security applications

The endpoints for your network might face threats all the time. For that reason, you can create a strong security structure to cancel out possible data breaches. Begin by installing antivirus software, spyware, pop-up blockers, and firewalls to safeguard your data better.


6. Record and monitor your security policies

Documenting your security policies is one of the best practices every company should follow. This recorded work makes it simpler to give online coaching, checklists, and data knowledge to all your staff and shareholders.


Following proper data security practices can go a long way in preventing unauthorized access to a company’s equipment and systems. Hence, if a person wants to avoid data breaches, they must pay heed to the data security needs of their company and follow the practices underlined above.

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